III. Procedure

Sponsorship. The department or student organization that wishes to sponsor a speaker must complete the Speaker Request Form, which includes the name and background of the speaker, the proposed date/time/location of the presentation and the topic of the presentation. This form can be obtained from the J. C. Williams Center Information Desk, Student Life Office , or at MyFranciscan.edu. The sponsoring department or student organization is responsible for all arrangements and costs related to the speaker, and a member of the sponsoring department or student organization must attend the speaker’s presentation.
Speaker Approval. All non-academic University departments and recognized student organizations must submit their Speaker Request Form to, and receive prior written approval from, the vice president of Student Life or his designee. This approval may require certain conditions to be met, e.g., the presence of the student organization’s advisor or another appropriate faculty or staff member at the presentation.
Master Calendar/Room Reservations. Once approval has been granted by the vice president of Student Life or his designee, the written approval will be copied to the director of Student Activities and Programming for the purpose of master calendar approval. Approval of a speaker by the appropriate administrator does not guarantee availability on the master calendar or the availability of a specific room on campus.
Advertisement. Sponsoring groups may not advertise a speaker until prior written approval has been obtained from the appropriate administrator. All advertisements must comply with the University’s Sign and Advertisement Policy.
Vending. Speakers who wish to sell merchandise on campus must comply with the Policy on Campus Fundraising, Solicitation, and Vending.

Up one level

Speakers Policy